What is an Acknowledgement Letter?

Acknowledgement Letter is a letter where the work or the effort of an individual or a group of individuals is recognized. But recognized not in monetary terms but only in terms of agreeing that the particular letter/assignment/project has been received. An Acknowledgement Letter can also be given for receipt of money in some form. The beauty of an Acknowledgement Letter is that it can be written by an organization to an individual or vice versa.

An Acknowledgement Letter may or may not necessarily be an official letter. A sister sends the sacred thread of ‘Rakhi’ to her brother and the brother acknowledges receipt of the mail through a return Acknowledgement Letter  An employee of an organization sends a letter through courier outside the organization gets an Acknowledgement Letter from the recipient confirming that the courier has been received.

In earlier times when pigeons were used as a mode of communication, sending a letter back through the pigeon was an Acknowledgement Letter. Then came the times of registered letters sent through the postal department. These letters went with ‘Acknowledgement Due (AD)’ cards, which needed to be signed by the recipient and were then delivered by the postal department to the sender. Now these are times of couriers where the POD or Proof of Delivery is an Acknowledgement.

Since letters can be delivered by hand or post they can be acknowledged by return post or by signing on a copy of the letter delivered by hand.

Points to be considered while writing an Acknowledgement Letter:

• The Acknowledgement Letter should always be addressed to the person whose work/effort is being acknowledged
• It should also have details of what is being acknowledged so that a person who is not totally involved in the entire transaction can also understand the content of the letter
• It should be short and crisp
• Since it is only a medium of acknowledging a work/effort, it needn’t necessarily be complimenting
• It should be prepared in duplicate where in one copy is handed over to the recipient and the other one is signed by the recipient as proof of receipt
• If it is being sent by an organization to an individual, it should always be on the letter head of the organization

SAMPLE ACKNOWLEDGEMENT LETTER (for payment given for a product purchased)

Ms/Mr. ____________

Address of the person to whom the letter is being sent

Date:

Subject: Acknowledgement of receipt of payment

Dear Ms./Mr. ________________

We thank you for buying our product _______________ (give product details) from our outlet on _________ (date).

We acknowledge receipt of payment vide Demand Draft/Cheque No. _________ dated ____________ drawn on ______________ Bank for Rs._____________.

We hope you enjoy using our product. In case of any suggestions or complaints please call on our Customer Service no. ______________.

Yours sincerely

(Name of the person)

(Designation)

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Acknowledgement Letter: Sample Letter of acknowledgement for payment of overdue balance

To,

Name,

Address,

City, State, Zip.


Dear Name,

Re: Overdue Balance Payment Acknowledgement for Account # _____________


Thank you for the payment of ______________ which was overdue for last months. Please make sure to make the payment on every 1st week of the month to avoid late fees and other penalties .We have now removed all the restrictions of your account and you can make transaction going forward.

Please understand to maintain the account you have to make payment as stated in the bill and to avoid any kind of late charges. please make the payment before the 1st week and after 15 days .if we don’t receive a payment we will be forced to block your account as per the contract and you will not be able to do further transaction.

We trust that this will be taken care and we can serve you better without ant difficulty.

We appreciate your business. If you have any queries and require further information please call our customer care number at ____________.

We look forward to serving you again

Sincerely

Name.

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Acknowledgement Letter: Sample Acknowledgement Letter Format

Learn how to write Acknowledgement Letter. You can use this sample Acknowledgement Letter format directly as well.

Date,

To,

(Name of the applicant)

(Address)

Date:

Subject: Receipt of your job application

Dear applicant,

We appreciate your interest in our company for the position of (position title) and we acknowledge receipt of your resume for the same. We are in the process of screening all the resumes and will be short listing the candidates whose educational qualifications, experience and other interests meet our requirements.

Our review period is of # weeks and if our HR department finds that your resume matches with our requirements we will remain in touch with you and will provide you with the date, time and venue of the interview. We will notify all the applicants about our decision latest by__________. We hope you have an opportunity to discuss your skills in detail with us, but if we do not have an opening at this time we will retain your resume for next six months and will get back to you.

Thank you for the time you have given to___________. We wish you success in all your endeavors.

Hiring manager

Department

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Acknowledgement Letter, : Acknowledge the Return of the Item acquired

Dear Name,

We are really sorry for the inconvenience you had with the defective model of the computer. We received a letter stating that you would like a different model. We will definitely replace the computer for you if you can please send the computer with the original bill and we will transport the model you requested. We assure you that this would be a model you like and you will not face any problem. Last model was from the lot which was missed out from the stages of testing. It happens very rarely but we apologize for our mistake and assure you that we will be providing you with the mew model as soon as possible.

Please accept the discount coupon which you can avail on the next purchase and we appreciate your patience and thank you for your business. We hope you will allow us to serve you in future also

Sincerely

Your name.

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Acknowledgement Letter: Acknowledge Recipient Of Resume Letter

Ms/Mrs.________________

Address_________________

Date _________________

Subject: receipt of resume

Dear Mr. /Mrs.

This with regard to the job post no_____________ as advertised on______________(date).

Your resume was received on____________(date).the qualified candidate will be called for interview form ______________to______________.

The receipt of resume does not guarantee you our interview call; the decision in this regard will be taken by the committee after reading and only if you qualify you will be called. The imitations in this regard will be sent to your prior to interview.

Yours,

__________________

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Acceptance Letter: Sample Format of Acceptance Letter

What is an Acceptance Letter? Where to use it?

An Acceptance Letter is the one that is written to either accept a job offer or resignation or promotion. The reason in the Acceptance Letter should be specified to clearly indicate what is the acceptance for. An Acceptance Letter can be given both by a superior or a subordinate depending upon what it is being given for. For example, if a resignation letter is being given to a superior by a subordinate, then the superior will give her/his subordinate an Acceptance Letter – acceptance of the resignation. If an employee is being promoted, then the subordinate gives the Acceptance Letter to her/his superior accepting the promotion.

Since an Acceptance Letter is an official one, it should be very crisp, to the point and should clearly indicate what is being accepted. It should be addressed to the person whose request of any kind is being accepted. The date from when the Acceptance Letter is effective should be very evident from the letter. To avoid any confusion in communication, it should not have any casual language written in it.

DOS AND DON’T’S OF ACCEPTANCE LETTER

An Acceptance Letter is an official one so the language should also be official and should not sound in any way personal

No efforts should be made to antagonize the individual whose request is being accepted
The letter should be short and crisp as long letters lose their importance

The date on which the Acceptance Letter is being given should be very clearly and prominently mentioned on the letter

If the acceptance is being given for a resignation then the date from when the resignation is being accepted should also be clearly indicated on it

Since an Acceptance Letter is an official one, it should always be on a company letter head
Copies of this letter should be kept in the employee’s personal file and should also be displayed on the employee notice board to ensure that the existing employees are aware of any new developments in the organization. This confirms open communication between the organization and the existing employees

SAMPLE ACCEPTANCE LETTER

Ms/Mr. ______________

Address

Date: ___________

Subject: Acceptance of resignation

Dear Ms/Mr. ____________

This is to inform you that I on behalf of the organization have accepted your resignation with effect from ________ (date). As requested by you, we will relieve you of your services on ________ (date of relieving as has been mutually agreed).

We would request you to please hand over charge to Ms/Mr. __________ well before you leave to ensure a smooth transition.

We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavor.

Best regards,

_______________ (Signature)

_______________ (Name)

_______________ (Designation)

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Acceptance Letter: Sample Format of Acceptance Letter

What is an Acceptance Letter? Where to use it?

An Acceptance Letter is the one that is written to either accept a job offer or resignation or promotion. The reason in the Acceptance Letter should be specified to clearly indicate what is the acceptance for. An Acceptance Letter can be given both by a superior or a subordinate depending upon what it is being given for. For example, if a resignation letter is being given to a superior by a subordinate, then the superior will give her/his subordinate an Acceptance Letter – acceptance of the resignation. If an employee is being promoted, then the subordinate gives the Acceptance Letter to her/his superior accepting the promotion.

Since an Acceptance Letter is an official one, it should be very crisp, to the point and should clearly indicate what is being accepted. It should be addressed to the person whose request of any kind is being accepted. The date from when the Acceptance Letter is effective should be very evident from the letter. To avoid any confusion in communication, it should not have any casual language written in it.

DOS AND DON’T’S OF ACCEPTANCE LETTER

An Acceptance Letter is an official one so the language should also be official and should not sound in any way personal

No efforts should be made to antagonize the individual whose request is being accepted
The letter should be short and crisp as long letters lose their importance

The date on which the Acceptance Letter is being given should be very clearly and prominently mentioned on the letter

If the acceptance is being given for a resignation then the date from when the resignation is being accepted should also be clearly indicated on it

Since an Acceptance Letter is an official one, it should always be on a company letter head
Copies of this letter should be kept in the employee’s personal file and should also be displayed on the employee notice board to ensure that the existing employees are aware of any new developments in the organization. This confirms open communication between the organization and the existing employees

SAMPLE ACCEPTANCE LETTER

Ms/Mr. ______________

Address

Date: ___________

Subject: Acceptance of resignation

Dear Ms/Mr. ____________

This is to inform you that I on behalf of the organization have accepted your resignation with effect from ________ (date). As requested by you, we will relieve you of your services on ________ (date of relieving as has been mutually agreed).

We would request you to please hand over charge to Ms/Mr. __________ well before you leave to ensure a smooth transition.

We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavor.

Best regards,

_______________ (Signature)

_______________ (Name)

_______________ (Designation)

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